Terms & Conditions
Privacy Statement of the Global Leadership Challenge.
1. Controller for the purposes of the General Data Protection Regulation
The Controller for the purposes of the General Data Protection Regulation, other national data protection legislation or any other data protection law is
the organising committee of the Global Leadership Challenge
St. Gallen Foundation for International Studies
P.O. Box 1045
9001 St. Gallen, Switzerland
Phone +41 71 227 20 50
Mrs Frauke Kops, firstname.lastname@example.org
The Chancellor Masters and Scholars of the University of Oxford,
at University Offices, Wellington Square,
Oxford, OX1 2JD,
Mr Edward Brooks
The organising committee of the Global Leadership Challenge (hereafter GLC) is a Simple Partnership under Swiss law (OR Art. 530).
2. General information concerning data processing
2.1 Processing of personal data
We collect personal data if you contact us. We process these data where they are necessary for and conducive to the fulfilment of administrative purposes, including in particular also participation in the Global Leadership Challenge 2022 (hereafter referred to as the "GLC 2022"). Within the ambit of participation in the GLC 2022, we process your personal data in particular in relation to the application, on surveys relating to the GLC 2022, in relation to active participation in the GLC 2022 Community, in relation to electronic and hard-copy lists of participants, for communication relating to the relevant GLC 2022 along with subsequent communication, as well as the exchange of contact information.
We also specifically store and process your data after the GLC 2022 in order to build up a comprehensive database for the GLC 2022 Community in the interest of all past and future participants in the GLC 2022.
Data entered will be shared with the three partners of the GLC.
2.2 Legal basis
In transmitting your personal data, you thereby consent to the processing of the data transmitted to us by you in accordance with clause 2.1 above. Point (b) of Article 6(1) GDPR is thus the primary legal basis for data processing.
GLC also has a legitimate interest in processing the data transmitted to us by you along with any further data collected by us in relation to the GLC 2022, and also in storing and processing such data thereafter in order to enable us to build up a network in the interest of all participants, from which all past and future participants of the GLC can benefit under the aegis of the GLC Community. Point (f) of Article 6(1) GDPR is thus a subsidiary legal basis for the processing of your personal data. The storage of cookies and server log files and the use of Google Analytics (cf. also clause 3.2 below) is also based on point (f) of Article 6(1) GDPR: We have a legitimate interest in collecting and storing such data in order to enable us to display and present our website in an optimal manner.
2.3 Data erasure and storage
We also specifically store and process your data after the GLC 2022 in order to build up acomprehensive database through the GLC Community in the interest of all past and future participants in the GLC. Accordingly, your data will not as a matter of principle be erased by us, with the exception of data relating to identity cards and other comparable official documents, which are erased after 10 years. The personal data of the data subject will be erased or made unavailable once the purpose for which they were saved no longer applies. Data may be stored or erased thereafter if so required under European or national legislation in European Union regulations, laws or other provisions to which the Controller is subject. In such cases, data will be erased or made unavailable upon expiry of a maximum retention period prescribed under such provisions, unless it is necessary to continue to store the data and such continued storage is permitted.
3. Description and scope of data processing
3.1 Personal data
We collect primarily the personal data that you expressly provide to us, depending upon your relationship with us. This may include specifically: name, address, contact details, interests, (in some cases) identity card or comparable other official documents, photograph, course of studies, university, confirmation of matriculation, language, previous participation and functions within the GLC 2022. In addition, we also collect further data that we have obtained either from your previous communication with the GLC 2022 or from a freely available online source. We do not collect any sensitive data falling under Article 9 GDPR.
3.2 Data collection on our website
3.3 Purpose and nature of data processing
Your personal data are processed in accordance with clause 2.1 above with regard to your participation in the GLC 2022 and for the development of the network database for the GLC Community. Data are processed using standard IT applications such as e.g. Office, Sharepoint, CRM, Apps, etc., and physically in relation to the dispatch of postal correspondence. Employees of GLC with responsibility for the GLC 2022 only have access to your data if and insofar as necessary in order to perform their tasks. All employees have been subjected to an individual duty of confidentiality.
3.4 Disclosure of data to third parties
Outside GLC and the persons with responsibility for the GLC 2022, we will only disclose the name of and information relating to your business; such information will only be disclosed to participants in the GLC 2022.
3.5 Duration of storage
Data drawn from identity cards or other comparable official documents are erased after 10 years. Other data are erased once they are no longer necessary in order to achieve the purpose for which they were collected, although such data are also collected and processed exclusively for the network database established in the interest of all members of the GLC Community.
4. Rights of the data subject
Since we process your personal data, you are a Data Subject for the purposes of the GDPR and have the following rights against GLC:
4.1 Right to information
You can request confirmation as to whether any personal data relating to you are processed by us. If such processing takes place, you can request information concerning:
a the purposes for which the personal data are processed;
b the categories of personal data concerned;
c the recipients or categories of recipient to which your personal data have been or will be disclosed;
d the envisaged period for which the personal data relating to you will be stored or, if specific information concerning this matter cannot be provided, the criteria used to determine that period;
e the existence of a right to request the rectification or erasure of personal data concerning you, a right to obtain the restriction of processing or a right object to such processing;
f the right to lodge a complaint with a supervisory authority;
g any available information as to the source of data, where the personal data are not collected from you;
h the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
You also have the right to request information as to whether personal data relating to you are transmitted to a third country or to an international organisation. In this respect, you may re-quest that you be informed of the appropriate safeguards pursuant to Article 46 GDPR in relation to the transmission.
4.2 Right to rectification
You have the right to obtain rectification and/or completion in the event that the personal data processed in relation to you are inaccurate or incomplete.
4.3 Right to erasure
You may request GLC to erase the personal data relating to you, and GLC is obliged in such an eventuality to erase the personal data concerning you without undue delay, where one of the following reasons applies:
a the personal data relating to you are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
b you withdraw your consent on which processing was based pursuant to point (a) of Article 6(1) or point (a) of Article 9(2) GDPR, and there is no other legal basis for pro-cessing;
c you object to processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for processing, or you object to processing pursuant to Article 21(2) GDPR;
d the personal data relating to you have been processed unlawfully;
e the personal data relating to you have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject; or
f the personal data relating to you have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.
4.4 Right to restriction of processing
Where the following prerequisites are met, you may obtain the restriction of processing of personal data relating to you:
a if you contest the accuracy of the personal data relating to you, for a period enabling the controller to verify the accuracy of the personal data;
b if the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
c if GLC no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims; or
d if you have objected to processing pursuant to Article 21(1) GDPR pending the verification whether the legitimate grounds of the Controller override those of your own.
Where processing of personal data concerning you has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If processing has been restricted in accordance with the prerequisites set out above, you will be informed by GLC before the restriction of processing is lifted, as the case may be.
4.5 Right to notification
If you have a right to rectification, erasure or restriction of processing in accordance with the above and if you have exercised this right against GLC, GLC is obliged to communicate the rectification, erasure or restriction of processing to each recipient to whom the personal data relating to you have been disclosed, unless this proves impossible or involves disproportion-ate effort (for instance therefore, in particular participants in the GLC 2021 and the members of the GLC Community will not be informed of such rectification, erasure or restriction).You have the right to be informed by GLC about such recipients.
4.6 Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.
In such an eventuality, GLC will no longer process the personal data relating to you unless it demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
4.7 Right to withdraw the declaration of consent to data processing
If GLC has obtained a declaration of consent to data processing from you, you have the right to withdraw this at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
4.8 Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.